CIVIL REGISTRAR’S SERVICES

CORRECTION FOR CLERICAL ERROR (BIRTH, MARRIAGE, DEATH)

CHECKLIST OF REQUIREMENTS

For Petition for CORRECTION of CLERICAL ERROR of DEATH CERTIFICATE

  1. DEATH CERTIFICATE to be CORRECTED (CCR & OCRG Copies)
  2. DECEASED BIRTH CERTIFICATE
    Any of the ff:
    • Baptismal (2 Photocopies)
    • Passport (2 Photocopies)
    • Voter’s Affidavit (2 Photocopies)
    • SSS Record (2 Photocopies)
    • School Record (2 Photocopies)
    • Driver’s License (2 Photocopies)
    • Marriage Certificate (2 Photocopies)
  3. Birth Certificate of parents of deceased
  4. Birth Certificate or Baptismal Certificate of siblings or children of deceased.
  5. If Registered Late – Add any 2 of the ff:
    • Baptismal (2 Photocopies)
    • Voter’s Affidavit (2 Photocopies)
    • SSS/GSIS Record (2 Photocopies)
    • BIR Record (2 Photocopies)
    • Passport (2 Photocopies)
    • Passbook (2 Photocopies)
    • Driver’s License (2 Photocopies)
    • Insurance Policy (2 Photocopies)
    • If Deceased – Death Certificate (2 Photocopies)
  6. Petition for CORRECTION of CLERICAL ERROR of MARRIAGE CERTIFICATE
    • MARRIAGE CERTIFICATE to be CORRECTED (CCR & OCRG Copies)
    • Birth Certificate of Husband/Wife
    And any 2 of the ff:
    • Baptismal (2 Photocopies)
    • Passport (2 Photocopies)
    • Voter’s Affidavit (2 Photocopies)
    • SSS Record (2 Photocopies)
    • School Record (2 Photocopies)
    • Driver’s License (2 Photocopies)
  7. Marriage Contract of parents Documents of parents of husband/wife
  8. If Registered On Time:
    • Birth Certificate (2 Photocopies)
  9. If Registered Late – Add any 2 of the ff:
    • Baptismal (2 Photocopies)
    • Voter’s Affidavit (2 Photocopies)
    • SSS/GSIS Record (2 Photocopies)
    • BIR Record (2 Photocopies)
    • Passport License (2 Photocopies)
    • Driver’s License (2 Photocopies)
    • Insurance Policy (2 Photocopies)
    • If Deceased – Death Certificate (2 Photocopies)
  10. Birth Certificate or Baptismal Certificate of siblings (2 Photocopies)
  11. Petition for CORRECTION of CLERICAL ERROR of BIRTH CERTIFICATE
    CHILD
    • Birth Certificate to be CORRECTED (CCR & OCRG copies) (2 Photocopies)
    Any 2 of the ff:
    • Baptismal (2 Photocopies)
    • Passport (2 Photocopies)
    • Voter’s Affidavit (2 Photocopies)
    • SSS Record (2 Photocopies)
    • School Record (2 Photocopies)
    • Driver’s License (2 Photocopies)
  12. PARENTS of client
    • Marriage Contract (2 Photocopies)
  13. FATHER / MOTHER of client
    If Registered On Time:
    • Birth Certificate (2 Photocopies)
  14. If Registered Late – Add any 2 of the ff:
    • Baptismal (2 Photocopies)
    • Voter’s Affidavit (2 Photocopies)
    • SSS/GSIS Record (2 Photocopies)
    • BIR Record (2 Photocopies)
    • Passport (2 Photocopies)
    • Passbook (2 Photocopies)
    • Driver’s License (2 Photocopies)
    • Insurance Policy (2 Photocopies)
    • If Deceased – Death Certificate (2 Photocopies)
  15. BROTHERS / SISTERS of client
    (Any of the ff:)
    • Birth Certificate (2 Photocopies)
    • Baptismal Certificate (2 Photocopies)

CLIENT STEPS

CORRECTION FOR CLERICAL ERROR (BIRTH, MARRIAGE, DEATH) REGISTERED IN BACOLOD CITY

  1. Submit Civil Registry Documents for correction and required supporting papers to Correction Section Table.
  2. Pay required fees:
    • PHP 1,000 – Filing Fee
    • PHP 350 – Single Petition
  3. Submit Official Receipt and required documents to Correction Section Table.
  4. Fill-up Form and submit to Correction In- Charge Table for processing.
  5. Inspect and Sign Petition Form to signify that all entries are correct.

CORRECTION FOR CLERICAL ERROR (BIRTH, MARRIAGE, DEATH) REGISTERED OUTSIDE OF BACOLOD CITY

  1. Submit Civil Registry Documents for correction and required supporting papers to Correction Section Table.
  2. Pay required fees
  3. Submit Official Receipt and required documents to Correction Section Table
  4. Fill-up Form and submit to Correction In- Charge Table for processing
  5. Inspect and Sign Petition Form to signify that all entries are correct.
DEATH CERTIFICATE

Procedures:

  1. Died in the Hospital – Proceed to the medical record for the death certificate.
  2. Death at Home – Please secure barangay certification and proceed to City Health Office Room 4 for the preparation of the death certificate.
  • To the funeral parlor for the embalmer’s signature
  • City Health Room 16 for the signing of doctor’s review and transfer of the cadaver if the deceased is buried or embalmed outside Bacolod City.
  • Permits and Licensing Division, Office of the City Mayor for the signing of the Cadaver Form and/or issuance of Burial Permit.
  • Office of the City Civil Registrar for the registration of the Death Certificate.

If you need any further clarification and information, please contact Tel. No. (034) 435-4790 local 1301/1302.

DELAYED/LATE REGISTRATION OF DEATHS

CLIENT STEPS

  1. Submit death certificate:
    • prepared by CHO if death at home
    • prepared by hospital if death in hospital
  2. Claim file copy. Request certified true copy if needed.
LATE (DELAYED) REGISTRATION OF CERT. OF LIVE BIRTH – HOME DELIVERIES

CHECKLIST OF REQUIREMENTS

If person to be registered is a Minor:

  1. Negative Entry from LCR (1 Original)
  2. Negative Result from PSA (original with 1 Photocopy) for child six months old and above
  3. Growth Chart (original w/ 1 Photocopy)
  4. Prepared Certificate of Live Birth (COLB) with Transmittal Letter from the Hospital (4 Original)
  5. Marriage Cert. of Parents (if parents are married) (1 Photocopy)
  6. Valid ID of Parents (original w/ 1 Photocopy)
    Accepted ID’s:
    PhilSys National ID, Passport, Driver’s License, PRC ID, IBP ID, GSIS Unified Multi- purpose ID, SSS, Pag-IBIG, NBI Clearance, COMELEC ID, Philpost ID, OSCA, OFW ID, Barangay ID, OWWA ID, Police Clearance, Seaman’s/Seawoman’s Book, Diplomat/Consular ID, 4P’s ID/DSWD Certification, PWD ID, ID’s Issued by Nat’l Govt Ofcs., Philhealth, TIN, ID’s issued by Local Chief Exec., Company ID, Foreign National Passport, Student ID.
  7. ANY of the following listed below:
    • Baptismal (Original w/ 1 Photocopy)
    • School Record (1 Photocopy)
    • Marriage Cert. of Parents (1 Photocopy)

If person to be registered is an Adult:

  1. Negative Entry from LCR (1 Original)
  2. Prepared Certificate of Live Birth (COLB) with Transmittal Letter from the Hospital (4 Original)
  3. Baptismal (original w/ 1 Photocopy)
  4. Valid ID (original w/ 1 Photocopy)
    Accepted ID’s:
    PhilSys National ID, Passport, Driver’s License, PRC ID, IBP ID, GSIS Unified Multi- purpose ID, SSS, Pag-IBIG, NBI Clearance, COMELEC ID, Philpost ID, OSCA, OFW ID, Barangay ID, OWWA ID, Police Clearance, Seaman’s/Seawoman’s Book, Diplomat/Consular ID, 4P’s ID/DSWD Certification, PWD ID, ID’s Issued by Nat’l Govt Ofcs., Philhealth, TIN, ID’s issued by Local Chief Exec., Company ID, Foreign National Passport, Student ID.
  5. ANY of the following listed below:
    • School Record (1 Photocopy)
    • Philhealth MDR (Original w/ 1 Photocopy)
    • Marriage Cert. of Parents (1 Photocopy)
    • Birth Certificate of Brother/Sister (1 Photocopy)
    • Birth Certificate of Son/Daughter (1 Photocopy)
    Note: Personal appearance of Traditional Midwife (Paltera) or Reg. Midwife (required)

IF NOT Married: attach the following:

  1. Duly notarized Affidavit to Use the Surname of the Father (AUSF) (4 Copies) – If using the surname of the father.
  2. Duly notarized Affidavit of two Disinterested Person (1 Original Copy)
  3. Duly notarized Affidavit of the mother (1 Original Copy)
    In the absence of the Mother:
    • Duly notarized Affidavit of the father
    • Affidavit of Guardianship
  4. Appearance of both parents (required)

If Authorized Representative:
1. Special Power of Attorney (SPA) (1 original with 1 Photocopy)
2. Authorization Letter with Valid ID’s of Parents
3. ID of Authorized Person (1 Original w/ 1 Photocopy)

CLIENT STEPS

  1. Proceed to Window 5 of Civil Registrar’s Office to get a number and wait for your number to be called.
  2. Proceed to On-Time Birth Registration Table and submit Certificate of Live Birth (COLB).
  3. Pay required Fees:
    • Service Charge: PHP 20.00
    • Endorsement to PSA: PHP 210.00
    • If not married- using the surname of the father) – Affidavit to Use the Surname of the Father (AUSF) Registration Fee: PHP 300.00
  4. Present Official Receipt (OR), Certificate of Live Birth (COLB) and required documents to Late Registration Table
  5. Surrender the Claim Slip on the scheduled date to the releasing section to get the registered Certificate of Live Birth (COLB)
LATE (DELAYED) REGISTRATION OF CERT. OF LIVE BIRTH (HOSPITAL, LYING-IN, OR MATERNITY CLINIC DELIVERIES)

CHECKLIST OF REQUIREMENTS

If person to be registered is a Minor:

  1. Negative Entry from LCR (1 Original)
  2. Negative Result from PSA (original with 1 Photocopy) for child six months old and above
  3. Growth Chart (original w/ 1 Photocopy)
  4. Prepared Certificate of Live Birth (COLB) with Transmittal Letter from the Hospital (4 Original)
  5. Marriage Cert. of Parents (if parents are married) (1 Photocopy)
  6. Valid ID of Parents (original w/ 1 Photocopy)
    Accepted ID’s:
    PhilSys National ID, Passport, Driver’s License, PRC ID, IBP ID, GSIS Unified Multi- purpose ID, SSS, Pag-IBIG, NBI Clearance, COMELEC ID, Philpost ID, OSCA, OFW ID, Barangay ID, OWWA ID, Police Clearance, Seaman’s/Seawoman’s Book, Diplomat/Consular ID, 4P’s ID/DSWD Certification, PWD ID, ID’s Issued by Nat’l Govt Ofcs., Philhealth, TIN, ID’s issued by Local Chief Exec., Company ID, Foreign National Passport, Student ID.
  7. ANY of the following listed below:
    • Baptismal (Original w/ 1 Photocopy)
    • School Record (1 Photocopy)
    • Marriage Cert. of Parents (1 Photocopy)

If person to be registered is an Adult:

  1. Negative Entry from LCR (1 Original)
  2. Prepared Certificate of Live Birth (COLB) with Transmittal Letter from the Hospital (4 Original)
  3. Baptismal (original w/ 1 Photocopy)
  4. Valid ID (original w/ 1 Photocopy)
    Accepted ID’s:
    PhilSys National ID, Passport, Driver’s License, PRC ID, IBP ID, GSIS Unified Multi- purpose ID, SSS, Pag-IBIG, NBI Clearance, COMELEC ID, Philpost ID, OSCA, OFW ID, Barangay ID, OWWA ID, Police Clearance, Seaman’s/Seawoman’s Book, Diplomat/Consular ID, 4P’s ID/DSWD Certification, PWD ID, ID’s Issued by Nat’l Govt Ofcs., Philhealth, TIN, ID’s issued by Local Chief Exec., Company ID, Foreign National Passport, Student ID.
  5. ANY of the following listed below:
    • School Record (1 Photocopy)
    • Philhealth MDR (Original w/ 1 Photocopy)
    • Marriage Cert. of Parents (1 Photocopy)
    • Birth Certificate of Brother/Sister (1 Photocopy)
    • Birth Certificate of Son/Daughter (1 Photocopy)

IF NOT Married: attach the following:

  1. Duly notarized Affidavit to Use the Surname of the Father (AUSF) (4 Copies) – If using the surname of the father.
  2. Duly notarized Affidavit of two Disinterested Person (1 Original Copy)
  3. Duly notarized Affidavit of the mother (1 Original Copy)
    In the absence of the Mother:
    • Duly notarized Affidavit of the father
    • Affidavit of Guardianship
  4. Appearance of both parents

If Authorized Representative:
1. Special Power of Attorney (SPA) (1 original with 1 Photocopy)
2. Authorization Letter with Valid ID’s of Parents
3. ID of Authorized Person (1 Original w/ 1 Photocopy)

CLIENT STEPS

  1. Proceed to Window 5 of Civil Registrar’s Office to get a number and wait for your number to be called.
  2. Proceed to On-Time Birth Registration Table and submit Certificate of Live Birth (COLB).
  3. Pay required Fees:
    • Endorsement to PSA: PHP 210.00
    • If not married- using the surname of the father) – Affidavit to Use the Surname of the Father (AUSF) Registration Fee: PHP 300.00
  4. Present Official Receipt (OR), Certificate of Live Birth (COLB) and required documents to Late Registration Table
  5. Surrender the Claim Slip on the scheduled date to the releasing section to get the registered Certificate of Live Birth (COLB)
LATE (DELAYED) REGISTRATION OF CERTIFICATE OF MARRIAGE

CHECKLIST OF REQUIREMENTS

  1. Marriage Contract (4 Original Copies)
  2. Old Copy of Marriage Contract for reconstruction purposes (4 Original Copies)
  3. Negative result from PSA (1 Photocopy)
  4. Negative result from LCR (1 Photocopy)
  5. Duly Notarized Affidavit of Cohabitation (Article 34) (4 Original Copies)
  6. Duly Notarized affidavit of Late Registration (At the back of Marriage Contract) (4 Original Copies)

For Outside Church/Court:
• Duly Notarized request letter of the couple to be approved by the Solemnizing Officer to Solemnize their Marriage. (4 Original Copies)

CLIENT STEPS

  1. Applicants submit their Marriage certificate together with the required documents.
  2. Schedule for Releasing
  3. Claim Registered Marriage Certificate
LATE (DELAYED) REGISTRATION OF CERTIFICATE OF MARRIAGE

CHECKLIST OF REQUIREMENTS

  1. Marriage Contract (4 Original Copies)
  2. Old Copy of Marriage Contract for reconstruction purposes (4 Original Copies)
  3. Negative result from PSA (1 Photocopy)
  4. Negative result from LCR (1 Photocopy)
  5. Duly Notarized Affidavit of Cohabitation (Article 34) (4 Original Copies)
  6. Duly Notarized affidavit of Late Registration (At the back of Marriage Contract) (4 Original Copies)

For Outside Church/Court
• Duly Notarized request letter of the couple to be approved by the Solemnizing Officer to Solemnize their Marriage. (4 Original Copies)

CLIENT STEPS

1. Applicants submit their Marriage certificate together with the required documents to the Civil Registrar’s Office
2. Schedule for Releasing
3. Claim Registered Marriage Certificate

MARRIAGE LICENSE

REQUIREMENTS:

  1. CENOMAR (PSA)
  2. Birth Certificate or Baptismal
  3. Valid ID
  4. CEDULA

Age 18 to 20

  • Bring father with Valid ID, if deceased, submit the death certificate and let mother sign consent (with valid ID).

Age 21 to 24

  • Bring parents with valid ID (Death Certificate of deceased parent/s)
  • If parents are deceased, guardian nearest kin (with ID) may sign in behalf

IMPORTANT: Notice will be posted for 10 days, thus Marriage License will be released on the 11th day.

For Foreigner:

  1. Legal Capacity – Original copy from Embassy.
  2. (Please contact your Embassy in the Philippines via email or call for further instruction)
  3. Photocopy of Passport – First page and latest arrival.
  4. Certificate of No Marriage (CENOMAR) from PSA Office.
  5. If divorced, attach the divorce paper. If window/er, attach the death certificate.

For Filipino Spouse Only:

  1. Birth Certificate
  2. Certificate of No Marriage (CENOMAR)
  3. Age 18-20, bring father (with ID), if deceased, submit the death certificate and let mother (with ID) sign instead
  4. Age 21-24, bring parents (with ID) if deceased submit the death certificate. If parents are deceased, a guardian nearest kin (with ID) may sign in behalf.
  5. If widow/er, attach the death certificate
  6. CEDULA
  7. Valid ID

IMPORTANT: Notice will be posted for 10 days, thus Marriage License will be released on the 11th day. (If 11th day falls on a holiday or Saturday and Sunday, releasing will be on the next working day.)

FEES:

Pre-Marriage Counselling – 150.00 (separate OR)
Marriage Application – 300.00
Registration of Legal Instrument – 300.00
5 Certified copies of the following – 1,000.00

  • Application
  • License
  • Legal Capacity
  • Notice

Marriage Certificate – 250.00
_______________________________________________________
TOTAL FEES: 2,000.00
*Pay TOTAL FEES to City Treasurer’s Office

License Fee – 50.00
*Pay to City Civil Registrar’s Office

GRAND TOTAL: P2,050.00

ON-TIME REGISTRATION OF CERT. OF LIVE BIRTH FACILITATED BY THE HOSPITALS, LYING-IN, OR MATERNITY CLINICS

CHECKLIST OF REQUIREMENTS

  1. Certificate of Live Birth (COLB) with Transmittal Letter (4 Original)

CLIENT STEPS

  1. Proceed to Window 5 of Civil Registrar’s Office to get a number and wait for your number to be called.
  2. Proceed to On-Time Birth Registration Table and submit Certificate of Live Births (COLB).
  3. On the fourth (4th) day claim the registered Certificate of Live Birth (COLB).
REGISTRATION OF APPLICATION MARRIAGE LICENSE

CHECKLIST OF REQUIREMENTS

  1. Certificate of No Marriage (CENOMAR) (1 Photocopy)
  2. Birth Cert. or Baptismal (1 Photocopy)
  3. Valid ID (1 Photocopy)
  4. Resident Certificate (CEDULA) (1 Photocopy)
  5. Certificate of Compliance (after pre-marital counseling) ( 1 Original)
    • Age 18 to 20 bring Father with valid ID, if deceased submit Death Cert. And let mother sign consent with valid ID (1 Original and 1 Photocopy of ID)
    • Age 21 to 25 bring parents with valid ID (Death Cert. If Parents are deceased) (1 Original and 1
    Photocopy of ID)
  6. Affidavit of Guardianship with valid ID if Both Parents are deceased / Abroad (1 Original)

IF FOREIGNER:

  1. Legal Capacity to Marry (1 original)
  2. Passport (1 photocopy – First page and Latest arrival)
  3. CENOMAR(PSA) (1 Photocopy)

IF DIVORCED:

  • Attached Divorced paper (1 photocopy)

IF WIDOW/ER:

  1. Attached death certificate (1 photocopy)

CLIENT STEPS

  1. Clients submit requirements for application of marriage license and Clients undergo interview.
  2. Pay required fees:
    Application for Marriage License:
    • (Couple resides in Bacolod City): PHP100.00
    • (if other Partner resides outside Bacolod City) – PHP150.00
    • Marriage counseling: PHP150.00
    • Marriage License: PHP 50.00
  3. Fill up Application Form
  4. Clients Proceed to POPCOM office for scheduling of Pre- Marital Counseling
  5. Client submits Certificate of Compliance (issued by POPCOM after the client has undergone the counseling).
  6. Client receives Marriage License